FORUM CLOSING ON 14th JANUARY

The Oxfordshire County Pool Federation will be holding its Annual General Meeting on Sunday 15^th March 2009 at Rileys Snooker Club, Between Towns Road, Oxford. The meeting will commence at 9.30am.

The following Committee positions are up for election/re-election

Chairman

Secretary

Treasurer

County Manager
Ladies Team Manager
Youth Team Manager

The following details are a summary of the duties* of said posts

Chairman

·         Chair meetings, or appoint a chair for meetings

·         Oversee the general running of the OCPF

·         Provide a chairmans report at all general meetings

Secretary

·         Minute all OCPF committee meetings and distribute those minutes to the OCPF Committee members.

·         Minute all general meetings and distribute those minutes to OCPF Committee members and CountyManagers (whose responsibility it is to pass on the information to their members)

·         Provide a secretarys report at all general meetings

Treasurer

·         Keep clear, proper and accurate accounts of the OCPF

·         Make those accounts available

·         Provide a treasurers report at all general meetings

·         To liaise with Team Managers to ensure all players are provided with a County Shirt

·         Arrange payments and procurement for all OCPF business

County Manager

·         As per Team Manager responsibilities and

·         Be point of contact for other County Managers

·         Ensure all players are registered with EBPF at start of season

·         Organise National Finals (Caravans, Money, Singles, Travel)

·         Ensure Smooth day to day running of the organisation as a whole

Team Managers

·         To collate personal information; names, addresses etc regarding players within their squads and forwarding said information to the Secretary and Treasurer of the OCPF

·         To select and organise the various teams to participate in Inter-CountyChampionship matches, contacting players where necessary.

·         To confer with other managers in the arrangement of transport to away matches

·         To assist in the running of County Trials

·         Represent their squad players views at meetings

·         Act in an unbiased manner in respect of all his/her responsibilities

*This is not an exhaustive list of the members duties and responsibilities.

Anyone, including the incumbent holder, wishing to stand for any of the aforementioned positions should contact the OCPF Secretary prior to the nomination closing date: midnight on Sunday 8^th March 2009.

If no nominations are received for positions up for re-election and the incumbent holder is standing for re-election, or where only one nomination is received, said person will be automatically elected/re-elected. Where two or more candidates are standing, an election for said position will take place at the AGM.

Where no nominations are received by the close of nominations date, then the position will become vacant prior to the AGM and nominations for the vacant positions will be accepted up to 5 minutes prior to the AGM.

The names of candidates will be posted on the web by Tuesday 10^th March 2009.

Motions for consideration at AGM

Any current OCPF member may propose a motion for consideration at the AGM. The motion must be received by the Secretary before midnight on Sunday 8^th March. Motions should be in writing/email and contain a proposer and seconded by another member. The current committee may at their discretion permit late received motions. 

Motions will also be posted on the forum by 10th March